Terms of Reference
|Project:||USAID-Citizen Engagement Program (CEP)|
|Reports To:||Manager Finance|
|Location:||Islamabad with occasional travelling|
|Last date to apply:||September 28, 2023|
The Centre for Peace and Development Initiatives, Pakistan (CPDI) is an independent, non-partisan and a not-for-profit civil society organization working on issues of peace and development in Pakistan. It is registered under section 42 of the Companies Act, 2017. CPDI needs services of this advertised position for implementing the USAID’s Citizens’ Engagement Program (CEP), which will be implemented in selected districts of South Punjab and Northern Sindh over a period of five years. This program aims to strengthen effectiveness of citizen-led interventions; and improve government responsiveness to citizens’ concerns. Based on CPDI’s analysis of social change, political economy considerations, adverse impacts of natural calamities like floods and conflict dynamics in South Punjab and North Sindh, the program pathways and interventions focus on (a) enhancing quality of research, including about social trends, impact of recent floods on inter-communal relations, VE and conflicts, to inform policies and civil society engagement; (b) promotion of informed debates, dialogues and discussions to counter narratives that cause extremism and conflicts, especially involving journalists, media houses and young men/ women from diverse urban/ rural communities; (c) engaging legislatures and relevant executive bodies for effective policies, laws and oversight to achieve project objectives; (d) facilitating civil society/citizens’ engagement with journalists, legislatures and government institutions to discuss challenges, and collectively find ways to address perception of alienation or exclusion; (e) extension of technical support for strengthening government policies and legislative procedures (e.g. deployment of online Apps) for sharing information, engaging citizens, receiving feedback and complaints, and to become more responsive to citizens’ concerns; (f) leveraging and building upon the existing resources within communities (e.g. individuals respected across communities) that could help in improving inter-community relations by managing/resolving differences; (g) developing and promoting ideas and disseminating facts that help in strengthening counter narratives and mobilizing public support for peaceful and inclusive society/ communities; and (h) enabling young leaders to effectively engage authorities for promoting transparency and effectiveness of relief/ rehabilitation work in flood affected areas, especially for women and marginalized communities, and mitigating risks of alienation and social conflicts.
Roles and Responsibilities:
The primary responsibility of the Finance Officer is to assist Manager Finance for the performance of daily transactions, processing of payments, reconciliations, book-keeping, and donor and management reporting. These will include the following:
- Verification of invoices and supporting documents.
- Preparation of vouchers (JVs, BPVs, CPVs) for project expenses daily.
- Overseeing of daily transactions and maintaining accurate bookkeeping records.
- Preparation of monthly bank reconciliations to ensure financial accuracy.
- Management of project funds in alignment with CPDI and USAID policies and guidelines.
- Coordination with the administration department for project-related bills and invoices.
- Assistance for ensuring timely payments to implementing partners.
- Generation of meaningful reports for regular analysis by the management and provision of support to the Finance Manager to ensure compliance.
- Assist management in ensuring compliance with government regulations and project guidelines.
Collaborate with Admin & Procurement, Grants, and HR departments to ensure timely payments to vendors, consultants, and employee advances and settlements.
- Maintain thorough and auditable documentation to ensure compliance with required policies.
Review of the financial documentation of the sub-grantees and sub-awardees.
- Ensure close coordination with the partners in all financial matters.
- Regularly deposit taxes deducted from staff salaries and payments for goods and services in accordance with income tax laws.
- Timely filing of the GST exemption applications on the purchase of goods in accordance with sales tax laws.
- Prepare and submit quarterly and annual WHT (Withholding Tax) statements in compliance with the guidelines outlined in the Income Tax Ordinance 2001.
- Timely submission of regulatory filings, including taxes, EOBI (Employee Old-Age Benefits Institution), and other government-mandated charges.
- Facilitation of external audits, internal audits, and donor audits as required.
- Provide auditors with the necessary documentation in a timely manner and address their queries to facilitate the audit process.
- Ensure the proper and timely closure of the project, including final settlements with implementing partners.
- Any other, as assigned by the project manager.
Required Qualification and Skills:
- Ideally, hold a Master’s degree in Finance from an HEC-recognized university, accompanied by a minimum of 5 years of relevant experience. Alternatively, possession of an ACCA with three years of relevant experience is also acceptable. Candidates who are CA Finalists or have completed their CA Inter articles from a QCR (Quality Control Review) firm will also be considered.
- Exhibit excellent IT and communication skills.
- Display strong attention to detail, effective time management abilities, and resourcefulness.
- Proficiency in both English and Urdu is essential for this role.
How to Apply:
- Interested individuals can send their detailed CV along with one-page cover/motivation letter to email@example.com. The last date of application is Sep 28, 2023.
- Please mention the post applied for in the subject line.
- Please do not attach your degrees or any other supporting documents.
- CPDI has a policy of not sharing the data of applicants with any other agency.
- CPDI is a non-smoking area. Smoking is not allowed in covered areas of CPDI offices, inside CPDI official vehicles, during the proceedings of any seminars, conferences or meetings conducted by CPDI or where any employee is representing CPDI.
- CPDI has a zero-tolerance policy towards financial corruption, moral turpitude and sexual harassment.
- CPDI has a non-discrimination policy on the basis of race, language, color, and religion.
- CPDI has the policy to disqualify the applicants who try to influence the shortlisting/interview committee during the process of recruitment.
- As a socially responsible organization, CPDI strives to maintain a plastic-free environment at its offices and during field activities.